Bulgaria – Cleaning and sanitation services – Cleaning and sanitization of the premises of the Executive Agency “Education Programme”

Opportunity description

The contract will be performed in an administrative building located in Sofia, 125 Tsarigradsko Shose Blvd., Block 5. The building has five floors and basement premises. The premises occupied by EAPO and subject to cleaning and sanitization are located on the first floor, part of the second floor, part of the third floor, and one room on the fifth floor of the building. The total area of the premises used by EAPO is 2,034.09 sq.m. The scope of the public procurement includes the cleaning and sanitization of 49 offices (including 3 directors’ offices and 1 reception room /meeting room), 4 storage rooms, 3 sanitary facilities (including 7 toilets), 3 corridors, 3 foyers, a staircase, and an archive in the basement with an area of 360 sq.m. The flooring in the offices and meeting rooms is parquet or laminate – total area: 1,159.09 sq. m; The flooring in the corridors and staircases is mosaic – total area: 465 sq.m; The flooring in the sanitary facilities is terracotta tile – total area: 50 sq.m; The windows in all premises have a total area of 222.63 sq.m. The service performance period is from 04.01.2027 to 31.12.2028. TYPES OF ACTIVITIES TO BE PERFORMED BY THE CONTRACTOR: DAILY SANITIZATION ACTIVITIES: 1. Washing and disinfecting the sanitary facilities – toilets, sinks, mirrors, sanitary fixtures, floors, walls, doors, sanitary tiles, sanitary accessories (dispensers, WC brushes and brush holders); 2. Removal of waste from the sanitary facilities – twice daily, one of which shall be within the time range 12:00 – 14:00; 3. Sweeping and washing the hard floor coverings in the offices; 4. Sweeping and washing staircases, foyers, and corridors; 5. Emptying the waste bins in the offices and disposing of the rubbish; 6. Supplying the sanitary facilities with consumables (three-ply toilet paper, paper hand towels, liquid soap) for each toilet – twice daily, one of which shall be within the time range 12:00 – 14:00. The activities under items 3 and 4 also include cleaning necessitated by unexpected soiling or on a special occasion, as instructed by the contracting authority. PERIODIC (MONTHLY) ACTIVITIES: 1. Cleaning storage rooms and archive rooms – once a month; 2. Cleaning a refrigerator (1 unit) in room No. 10 – once a month (every last Friday of the month); DEEP-CLEANING ACTIVITIES: 1. Washing windows in work and service premises, including frames and joinery, glass walls and partition walls – four times during the term of the contract; 2. Washing blinds – twice during the term of the contract; 3. Washing windows in common areas (entrances, foyers, staircases, etc.) – four times during the term of the contract; 4. Washing doors – four times during the term of the contract. ADDITIONAL ACTIVITIES: Clearing snow and ice in front of the building entrance, as well as spreading salt, anti-ice agents, and other de-icing products – twice during the term of the contract (each time for a period lasting one month), according to a schedule provided by the contracting authority. All cleaning products and consumables for the comprehensive cleaning of the premises shall be at the contractor’s expense. They must be compatible with the accessories existing in the building. MAIN PRODUCTS USED IN THE PERFORMANCE OF THE CONTRACT: 1. Cleaning product for washing hard floor coverings, including parquet; 2. Cleaning product for all sanitary fixtures; 3. Window-cleaning product; 4. WC cleaning product. 5. Liquid toilet soap; 6. Three-ply white toilet paper; 7. Refuse sacks with dimensions: 53/60 – 35 l and 80/100 – 35 l; 8. Paper hand towels 9. WC air fresheners (in a basket or with an equivalent attachment/application method). The contract will be performed in an administrative building located in Sofia, 125 Tsarigradsko Shose Blvd., Bl. 5. The building has five floors and basement premises. The premises occupied by EAPO and subject to cleaning and sanitization are located on the first floor, part of the second floor, part of the third floor, and one room on the fifth floor of the building. The total area of the premises used by EAPO is 2,034.09 sq.m. The scope of the public procurement includes the cleaning and sanitization of 49 offices (including 3 directors’ offices and 1 reception room /meeting room), 4 storage rooms, 3 sanitary facilities (including 7 toilets), 3 corridors, 3 foyers, a staircase, and an archive in the basement with an area of 360 sq.m. The flooring in the offices and meeting rooms is parquet or laminate – total area: 1,159.09 sq. m; The flooring in the corridors and staircases is mosaic – total area: 465 sq.m; The flooring in the sanitary facilities is terracotta tile – total area: 50 sq.m; The windows in all premises have a total area of 222.63 sq.m. The service performance period is from 04.01.2027 to 31.12.2028. TYPES OF ACTIVITIES TO BE PERFORMED BY THE CONTRACTOR: DAILY SANITIZATION ACTIVITIES: 1. Washing and disinfecting the sanitary facilities – toilets, sinks, mirrors, sanitary fixtures, floors, walls, doors, sanitary tiles, sanitary accessories (dispensers, WC brushes and brush holders); 2. Removal of waste from the sanitary facilities – twice daily, one of which shall be within the time range 12:00 – 14:00; 3. Sweeping and washing the hard floor coverings in the offices; 4. Sweeping and washing staircases, foyers, and corridors; 5. Emptying the waste bins in the offices and disposing of the rubbish; 6. Supplying the sanitary facilities with consumables (three-ply toilet paper, paper hand towels, liquid soap) for each toilet – twice daily, one of which shall be within the time range 12:00 – 14:00. The activities under items 3 and 4 also include cleaning necessitated by unexpected soiling or on a special occasion, as instructed by the contracting authority. PERIODIC (MONTHLY) ACTIVITIES: 1. Cleaning storage rooms and archive rooms – once a month; 2. Cleaning a refrigerator (1 unit) in room No. 10 – once a month (every last Friday of the month); DEEP-CLEANING ACTIVITIES: 1. Washing windows in work and service premises, including frames and joinery, glass walls and partition walls – four times during the term of the contract; 2. Washing blinds – twice during the term of the contract; 3. Washing windows in common areas (entrances, foyers, staircases, etc.) – four times during the term of the contract; 4. Washing doors – four times during the term of the contract. ADDITIONAL ACTIVITIES: Clearing snow and ice in front of the building entrance, as well as spreading salt, anti-ice agents, and other de-icing products – twice during the term of the contract (each time for a period lasting one month), according to a schedule provided by the contracting authority. All cleaning products and consumables for the comprehensive cleaning of the premises shall be at the contractor’s expense. They must be compatible with the accessories existing in the building. MAIN PRODUCTS USED IN THE PERFORMANCE OF THE CONTRACT: 1. Cleaning product for washing hard floor coverings, including parquet; 2. Cleaning product for all sanitary fixtures; 3. Window-cleaning product; 4. WC cleaning product. 5. Liquid toilet soap; 6. Three-ply white toilet paper; 7. Refuse sacks with dimensions: 53/60 – 35 l and 80/100 – 35 l; 8. Paper hand towels 9. WC air fresheners (in a basket or with an equivalent attachment/application method). Procedure: open. Estimated value: 84,000 EUR. Review the original TED notice for the complete requirement, lots, amendments and attachments.