Poland – Chemical reagents – Successive supply of chemical reagents

Opportunity description

1) The subject matter of the contract is the successive supply (in batches according to needs) of chemical reagents. The anticipated range and quantities of reagents are specified in Appendix No. 2 to the SWZ – Detailed description of the subject matter of the contract/Product and Price Form, subject to the provisions of point 5 below. 2) The reagents offered must be brand new and from current production (i.e. manufactured no earlier than 12 months before the date of acceptance of the subject matter of the contract) and must have a shelf life of no less than 12 months from the date of signing the acceptance protocol, except for those chemical reagents for which the manufacturer has stipulated a shorter shelf life. The reagents should be free from physical and legal defects and possess all relevant certificates and attestations confirming that the supplied product is authorized for sale in the territory of the Republic of Poland. 3) The scope of the contract includes: delivery of the reagents, their transportation, unloading, and carrying them into the place of destination. 4) The detailed description of the subject matter of the contract is provided in Appendix No. 2 to the SWZ; 5) The subject matter of the contract, specified in Appendix No. 2 to the SWZ, was prepared based on an analysis of supplies made during the last 24 months under several dozen research programs, the continuation of which requires the reagents of the same manufacturer to be used without exception. However, an analysis of supplies made in previous years shows that predictability (repeatability in terms of quantity and product range) is approximately 50%. This is because it is often necessary to change reagents during ongoing research. In view of the above, the Contracting Authority reserves the right to change the quantity of the specified subject matter of the contract with regard to the type (product range) listed in Appendix No. 2 to the SWZ, as well as to limit the subject matter of the contract due to needs that the Contracting Authority is unable to predict precisely at the stage of the conducted procedure; furthermore, under the contract, the Contracting Authority will be able to purchase reagents other than those specified in Appendix No. 2 to the SWZ that belong to the same category, provided that the total value of the reagents ordered does not exceed the contract value established on the basis of the accepted most advantageous tender; 6) The basis for determining the price of reagents not included in Appendix No. 2 will be the net prices of products available in the Contractor’s product and price catalog (price list), current as of the date the Contracting Authority places the order, stated in PLN and taking into account the discount offered on net catalog prices; 7) The Contractor is required (in the case of products not listed in the price form) to provide a link to the reagents website (online) where the Contractor’s current product and price catalog (price list), applicable during the contract performance period, is available, as well as a login and password if required by the website. The Contractor will immediately inform the Contracting Authority, at the specified email address, of any changes concerning the catalog and price promotions; 8) In the event of a promotional price (special offer for reagents), the basis for determining the price will be the promotional (special) price, provided that it is more advantageous than the catalog price after taking the declared discount into account. Promotional (special) offers will also apply to the reagents listed in Appendix No. 2 to the SWZ. 9) The Contractor will perform the Subject Matter of the Contract according to the Contracting Authority’s current needs for a period of 24 months from the date of conclusion of the contract or until the Contract value is exhausted, if the contract value is exhausted before the expiry of 24 months. 10) The Subject Matter of the Contract will be performed in batches, based on orders specifying the type and quantity of reagents within a given batch. 11) Delivery deadline for the ordered batch of reagents: - maximum delivery deadline: up to 42 days from the date the Contracting Authority places the order; the Contractor may shorten the delivery deadline relative to the required deadline indicated above. A tender providing for a shorter delivery deadline will receive points in the evaluation of tenders using the criterion for selecting the most advantageous tender. - in the case of chemical reagents requiring the relevant permits, i.e. narcotic substances, substances of strategic importance, ozone-depleting substances, etc. – the Contractor will deliver and unload them within no more than 28 days from the date the aforementioned permits are provided to the Contractor. The Contracting Authority stipulates that the performance of a given order may take place after the expiry of the Contract term referred to in point 1 above, provided that the Contracting Authority sends the order during the Contract term. In such a case, the Contractor is required to fulfill the order and will not be entitled to any claims on that account. 12) Delivery address: University of Silesia in Katowice, ul. Bankowa 14, 40-007 Katowice; or another location indicated in the order by the UŚ Supply Management Department (including, in particular, other units of the Contracting Authority in Katowice, Sosnowiec, and Chorzów); 13) Required minimum warranty period: The quality warranty should be granted for a period of 12 months from the date of signing the acceptance protocol, excluding those reagents for which the manufacturer has stipulated a shorter shelf life. 14) Invoice payment term: 30 days. 15) The detailed terms and conditions for performance of the contract and the payment terms are contained in the draft contract constituting Appendix No. 3 to the SWZ. 16) The Contracting Authority does not anticipate awarding contracts for additional supplies within the meaning of Article 214(1)(8) of the Pzp Act. 17) No market consultations were conducted before the initiation of the procedure. Procedure: open. Review the original TED notice for the complete requirement, lots, amendments and attachments.