Poland – Computer equipment and supplies – Supply of computer equipment

Opportunity description

1. The subject matter of the contract is the supply of computer equipment (hereinafter referred to as the “equipment”) in accordance with the requirements specified in the SWZ. 2. A detailed description of the subject matter of the contract is contained in the annexes to the SWZ (– Technical Specification – Description of the Subject Matter of the Contract (hereinafter referred to as the OPZ) and Draft Contractual Provisions (contract template). 3. The scope of the subject matter of the contract includes: • supply of computer equipment: 1) Portable computer, Notebook type 1 – 400 units; 2) Portable computer, Notebook type 2 – 20 units; 3) 27” Monitor – 50 units; • granting a licence for the operating system, • provision of warranty service. 4. The parameters specified in the Technical Specification shall be treated as the minimum required parameters of the equipment offered. 5. The Contractor is obliged to provide in the Technical Specification the manufacturer’s name, model (device type), and a list of the technical parameters of the devices offered, covering parameters at least equal to those listed as required in the OPZ – Technical Specification – (table to be completed – all cells of the table must be completed). The list must clearly indicate which device the Contractor is offering and whether it is a device that exactly meets the contract requirements or a device with better parameters. 6. The Contractor is obliged to submit, together with the tender, an additional description of the subject matter of the contract confirming the compliance of the parameters of the equipment offered. 7. All equipment offered must come from serial production and must be brand new. 8. All equipment powered from the electricity grid must comply with Polish standards, i.e. a voltage of 230V. 9. If any items are classified as hazardous or require special use, full information on the above, together with safety markings, must be provided in the tender. 10. The equipment must come from an official distribution channel authorised by the equipment manufacturer. At the time of delivery, the Contracting Authority may require confirmation from the Equipment Manufacturer’s Representative, in the form of a statement, that the equipment delivered comes from an official distribution channel authorised by the equipment manufacturer. 11. The Contracting Authority reserves the possibility of testing the equipment offered before selecting the Contractor. In such a case, upon an invitation sent by email, the Contractor will be obliged, within 5 working days and at no additional charge, to make the equipment it offers available for testing at the place and time specified in the invitation. The equipment must meet the SWZ requirements and be fully consistent with the equipment offered. If equipment consistent with the equipment offered is not delivered, the tender will be rejected. 12. The Contracting Authority requires that the equipment offered under items 1-3 of Annex No. 3 be manufactured by a manufacturer having a quality assurance system (covering at least the production phase of the equipment offered) compliant with ISO 9001 and ISO 14001, or another equivalent standard. The Contracting Authority will require copies of documents confirming fulfilment of the above conditions, certified as true copies of the originals. 13. The Contracting Authority requires the Contractor, for the equipment offered under items 1-3, to submit statements from the manufacturer (or its representative in Poland), addressed to the Contracting Authority, confirming that it will take over warranty service on the same terms as the Contractor if the Contractor fails to comply with the warranty conditions. 14. For the equipment under items 1-2, the Contracting Authority requires copies of documents certified as true copies of the originals – Certificate of compatibility with Windows 11 (64bit). 15. Servicing of the equipment under items 1-3 must be performed by the device manufacturer or by the manufacturer’s authorised service centre in accordance with ISO 9001, ISO 14001, ISO 20000 and ISO 27001 standards. As confirmation that the above condition has been met, the Contracting Authority requires submission of a document confirming service authorisation for the service centre, as well as certificates issued by an accredited body and bearing an accreditation mark, confirming implementation of the above-mentioned ISO standards at least within the scope of servicing computer equipment. 16. The Contractor must guarantee the correct operation and reliable functioning of the subject matter of the contract throughout the warranty period. 17. The Contractor shall agree each time on the detailed delivery dates and delivery locations with the person responsible for performance of the contract, in accordance with the contract. 18. Each delivery of equipment, including carrying it into the location indicated by the Contracting Authority’s representative at the UDT unit (the costs shall be borne by the Contractor), will be confirmed by a quantitative acceptance report signed by persons authorised by the Contracting Authority. 19. Deliveries will be made on working days between 08:00 and 13:00. 20. Quantitative acceptance will be performed by checking whether the Contractor has delivered the equipment in the quantity ordered and whether it has delivered the correct equipment. 21. If the subject matter of the contract is delivered by a courier company, quantitative acceptance shall be performed by the Contracting Authority, which will, within 3 days, verify the correctness of the equipment delivered against the previously received list of equipment that will be contained in the packages. The Contractor has the right to participate in the quantitative acceptance. 22. The Contracting Authority will perform qualitative acceptance within 3 days from the date of physical delivery of the subject matter of the contract. Qualitative acceptance will consist of checking whether the equipment delivered has any mechanical damage or other visible defects, whether the equipment is consistent with the tender submitted, and whether it operates correctly. 23. The completion date for delivery of each batch shall be equivalent to the date on which the Contracting Authority signs the quantitative acceptance report. 24. The Contracting Authority’s signing of the quantitative and qualitative acceptance report without reservations authorises the Contractor to issue an invoice. 25. The templates for reports and invoices will be agreed by the persons responsible for performance of the contract after conclusion of the contract, provided that the entries on the invoice will be consistent with the entries in the acceptance report and will include a reference to the item in the annex to the contract specifying product prices. Procedure: open. Review the original TED notice for the complete requirement, lots, amendments and attachments.