Poland – Database and operating software package – Development and provision of public e-services and digitization of back-office processes as part of the implementation of the project “Tarnogórski for e-services – development and integration of e-services in Tarnogórski County”

Opportunity description

1. The subject matter of the contract is the development and provision of public e-services, the digitization and provision of data, and the expansion of the IT infrastructure while ensuring the interoperability of ICT systems used to operate public registers as part of the implementation of the project “Tarnogórski for e-services – development and integration of e-services in Tarnogórski County”. 2. Scope: development and provision of public e-services, expansion of the geodetic system for the digitization of back-office processes. 3. The contract is co-financed by the European Regional Development Fund under the European Funds for Silesia 2021–2027 Programme, No. FESL.01.04-IZ.01-135/24, under Priority Axis I European Funds for Smart Development, Measure 01.04 Digitization of Public Administration. 4. The offered subject matter of the contract must be the property of the Contractor and must not be encumbered by third-party rights. 5. The detailed scope of the subject matter of the contract and the description of the Contracting Authority’s requirements concerning performance and acceptance are specified in: Annex No. 5 to the SWZ together with Annex No. 1, and Annex No. 3 to the SWZ. 6. The Contracting Authority requires submission, together with the tender, of subject-matter evidence showing that the offered subject matter of the contract complies with the Contracting Authority’s requirements specified in the description of the subject matter of the contract, as required in Annex No. 5 to the SWZ. 7. The Contracting Authority provides for the possibility of supplementing subject-matter evidence if the Contractor has not submitted it or if the submitted subject-matter evidence is incomplete. Supplementation shall not apply if, despite the submission of subject-matter evidence, the tender is subject to rejection or grounds exist for cancellation of the procedure. The Contracting Authority may request that contractors provide explanations concerning the content of the subject-matter evidence. 8. The Contracting Authority shall not request submission and/or supplementation if the subject-matter evidence serves to confirm compliance with the characteristics or criteria specified in the description of the tender evaluation criteria or if, despite the submission of subject-matter evidence, the tender is subject to rejection or grounds exist for cancellation of the procedure. 9. In cases where: 1) the subject matter of the contract is described in the procurement documents by means of standards, approvals, technical specifications and reference systems referred to in Article 101(1)(2) and (3) of the Act, 2) the procurement documents refer to devices, software, systems or products by specifying trademarks, patents, proprietary names, origin, source or a specific process that characterizes products or services supplied by a particular manufacturer or supplier—it shall be deemed that such references are accompanied by the words “or equivalent”. These designations serve solely to describe the minimum technical, operational and functional parameters that the subject matter of the contract must meet. The Contracting Authority shall consider as equivalent solutions devices, systems and other equipment comprising the subject matter of the contract whose technical, operational and functional parameters are no worse than those indicated in the OPZ and other procurement documents. 10. A Contractor relying on solutions equivalent to those described by the Contracting Authority is obliged to demonstrate that the devices and systems it offers meet the requirements specified by the Contracting Authority in Annex No. 5 to the SWZ. 11. A Contractor relying on equivalent solutions is obliged to prove to the Contracting Authority, in particular by means of the subject-matter evidence referred to in Articles 104–107 of the Act, that the proposed solutions meet the requirements specified by the Contracting Authority to an equivalent degree. 12. The Contracting Authority requires that the supplied equipment be factory-new, i.e. manufactured no earlier than 12 months before delivery, not used for exhibition purposes, and originating from a legal source. If doubts arise as to whether the offered equipment complies with the subject matter of the contract, particularly as regards its legality, the Contracting Authority shall be entitled to ask the manufacturer of the offered equipment to confirm its compliance with the contract (including providing the manufacturer with the data necessary for verification) and to commission the manufacturer of the offered equipment, or an entity designated by the manufacturer, to inspect the devices for compliance with the contract and the validity and scope of warranty and licensing entitlements. 13. On the tender submission date, the offered equipment may not be designated by the manufacturer for withdrawal from production or sale. During the warranty period, repair or replacement of the equipment or its parts with new and original parts shall be ensured in accordance with the manufacturer’s methodology and recommendations. 14. The use of devices or systems designated as prototypes, pilot series, demonstration versions or unit production is not permitted. 15. Devices, systems, system software and application software should originate from a manufacturer providing service and warranty services that comply with the requirements described in the OPZ and PPU. 16. The Contracting Authority requires the Contractor or subcontractor to employ, under an employment contract and for the performance of the contract, persons carrying out the duties of Project Coordinator, Data Specialist, Personal Data Protection Specialist (DPO), Designer/Programmer, and Training Specialist. 17. The Contracting Authority requires that the offered performance, including all ICT products, ICT services and ICT processes used to perform the contract, whether as main elements, components, elements of the service delivery environment or accompanying solutions, shall not include: 1) ICT products, ICT services or ICT processes identified in the recommendation referred to in Article 33(4) of the Act on the National Cybersecurity System (uksc) as having an adverse impact on the fundamental interest of state security, 2) an ICT product whose type was specified in the decision recognizing a supplier as a high-risk supplier referred to in Article 67b(15) of the uksc, or ICT services or ICT processes specified in that decision. 1. Development and provision of public e-services based on the digitization of back-office processes and the digitization and provision of data in the Geodesy Department, Real Estate Management Department, Construction and Architecture Department, and Environmental Protection and Agriculture Department. 2. The project covers spatial data in the field of geodesy. As part of the project, applications will be developed using digitally available public-sector information, modern technological solutions will be implemented, and analog data will be digitized for provision through public e-services. 3. The objective of the project is to create, develop and provide public e-services at the fifth maturity level. The public e-services will be made available on the website of the Tarnowskie Góry County Office. They will also be accessible directly from the website operated by the Marshal’s Office through a link provided in the website menu at https://www.slaskie.pl. Access will also be possible from other regional- or national-level platforms whose websites aggregate public e-services from various local government units. 4. If software equivalent to that specified by the Contracting Authority in the OPZ is offered, the Contractor must, at its own responsibility and expense, prove that the offered products meet all requirements and conditions specified in the OPZ, particularly with respect to: 1) the licence/sublicence/subscription terms for the offered equivalent products in every respect, which may not be worse than those for the products listed in the OPZ; 2) the functionality of the offered equivalent products, which may not be limited or worse than the functionality of the products listed in the OPZ; 3) the scope of compatibility and interoperability of the offered equivalent products with the hardware and software in operation at the Contracting Authority, which may not be worse than for the products listed in the OPZ; 4) the level of disruption to the Contracting Authority’s system and software environment caused by the use of the offered equivalent products, which may not be greater than in the case of the products listed in the OPZ; 5) the level of interoperability of the offered equivalent products with the Contracting Authority’s systems, which may not be worse than that ensured by the products listed in the OPZ; 6) ensuring full, simultaneous real-time interoperability and full functional interchangeability of the offered equivalent products with the products listed in the OPZ; 7) the terms and scope of warranty and maintenance services for the offered equivalent products, which may not be worse than those for the products listed in the OPZ; 8) support by the offered equivalent products for interface languages in a quantity and of types no fewer than those offered by the products listed in the OPZ; 9) the hardware requirements for the offered equivalent products, which may not be higher than those for the products listed in the OPZ; 10) the availability of bit versions (32, 64) of the offered equivalent products, which may not be lower than for the products listed in the OPZ; 11) the availability of versions for different operating systems of the offered equivalent products, which may not be lower than for the products listed in the OPZ; 12) jointly with the Contracting Authority, installing and testing the equivalent product in the Contracting Authority’s hardware and software environment; 13) transferring knowledge concerning the maintenance and development of the solution based on the proposed products. 14) If the equivalent product offered by the Contractor does not properly interoperate with the hardware and software in operation at the Contracting Authority or causes disruptions to the operation of the Contracting Authority’s hardware and software environment, the Contractor shall cover all costs associated with restoring the Contracting Authority’s hardware and software infrastructure to proper operation and, at its own expense, make the necessary modifications restoring proper operation of the Contracting Authority’s hardware and software environment, including after removal of the equivalent product. 15) Equivalent software supplied by the Contractor: a) may not cause a loss of compatibility or manufacturer support for other software used with and interoperating with it; b) may not, at the time the Contractor submits its tender, have the status of having reached the end of the manufacturer’s technical support. The use of equivalent software for which the manufacturer has announced the end of its development within 3 years from the date of tender submission is not permitted. The use of equivalent software for which the manufacturer of interoperating software has announced the discontinuation of support in its newer versions is not permitted. 5. Variant tenders are not permitted. 6. The Contracting Authority does not provide for requirements concerning the employment of persons referred to in Article 96(2)(2) of the Act or requirements concerning reservation of the possibility of applying for the award of the contract exclusively to contractors referred to in Article 94 of the Act. 7. Instead of the relevant entity-related evidence required by the Contracting Authority, the Contractor may submit a certificate confirming the award of public procurement contractor certification referred to in Article 124(2) of the Act. More information is available in the procurement documents. 8. The Contracting Authority provides for the award of a contract for similar services pursuant to Article 214(1)(7) of the Act, with a total net value of: PLN 1,100,000.00 (gross amount: PLN 1,353,000.00). 9. The contract referred to in Article 214(1)(7) of the Act shall be awarded under the conditions specified in the Act by means of a negotiated procedure without prior publication. 10. The Contracting Authority does not provide for the possibility of conducting a site visit at the place where the subject matter of the contract will be performed, or for the Contractor to inspect documents necessary for performance of the contract that are available on-site at the Contracting Authority, nor does it require submission of a tender after conducting a site visit or inspecting those documents. 11. The Contracting Authority does not provide for reimbursement of the costs of participation in the procedure, except under Article 261 of the Act. Procedure: open. Estimated value: 4,354,233.33 PLN. Review the original TED notice for the complete requirement, lots, amendments and attachments.