Poland – Information systems and servers – Supply of server and network equipment together with implementation

Opportunity description

1. The subject matter of the contract is the supply of server and network equipment together with implementation. The detailed description of the subject matter of the contract (hereinafter: “OPZ”), together with the draft contractual provisions, constitute Annexes No. 1 and 2 to the SWZ. 2. The Contracting Authority requires the submission of the following means of evidence relating to the subject matter of the contract: 1) form of features and functionalities (Annex 4 to the SWZ); 2) CE declaration of conformity (or equivalent) for the offered Devices; 3) Contractor’s declaration concerning performance of the contract (Annex 12 to the SWZ); 4) a document confirming the country of origin that is not the contractor’s own declaration (e.g. a quality certificate, CE declaration of conformity, catalogue sheet). 3. The Contracting Authority accepts equivalent means of evidence relating to the subject matter of the contract if they confirm that the offered supplies meet the requirements, features or criteria specified by the Contracting Authority. With regard to certificates issued by a specific conformity assessment body, the Contracting Authority also accepts certificates issued by other equivalent conformity assessment bodies. 4. If the Contractor does not submit the means of evidence relating to the subject matter of the contract or the submitted means of evidence relating to the subject matter of the contract prove incomplete, the Contracting Authority will request their submission or supplementation within a deadline set by the Contracting Authority, subject to Article 107(3) of the Pzp Act. The Contracting Authority may request explanations concerning the means of evidence relating to the subject matter of the contract. 5. In matters not regulated in the SWZ, the provisions of the Regulation of the Minister of Development, Labour and Technology of 30 December 2020 on means of evidence concerning entities and other documents or declarations that the contracting authority may require from the contractor (Journal of Laws of 2020, item 2415) shall apply. 6. The Contracting Authority does not require a bid bond. 7.1. Contractors who meet the conditions for participation in the procedure concerning the following may apply for the award of the contract: 1) capacity to conduct business transactions (no requirements); 2) authorisation to conduct specific business or professional activities, insofar as this results from separate regulations (no requirements); 3) economic and financial standing (no requirements); 4) technical or professional capacity: the Contractor shall demonstrate that, during the last 3 years before the deadline for submission of tenders, or, if the period of business activity is shorter, during that period, it duly performed at least 3 contracts (each under a separate agreement), each with a gross value of no less than PLN 700,000.00, the subject matter of which was the supply of server infrastructure, network infrastructure and a SAN array, together with installation, configuration, commissioning and migration of the client’s existing environment to the latest supplied versions as part of a single service. 7.2. In the case of Contractors jointly applying for the award of the contract, the conditions specified in paragraph 1 must be met by at least one Contractor or by all Contractors jointly, in accordance with the rules specified in the Act. Contractors jointly applying for the award of the contract shall submit, in accordance with the rules specified in the Act, the declaration referred to in Article 117(4) of the Act. The declaration template constitutes Annex No. 8 to the SWZ. 7.3. Where the Contractor relies on experience acquired under a contract performed by contractors jointly applying for the award of the contract (a consortium), the Contracting Authority does not permit the Contractor to demonstrate the experience of the group of contractors of which it was a member if it did not actually and specifically perform the relevant scope of activities. The Contracting Authority reserves the right to request that the Contractor provide explanations regarding the scope of activities actually and specifically performed and present relevant evidence, e.g. a consortium agreement indicating the scope of responsibilities or invoices issued by the contractor. 7.4. In order to confirm compliance with the conditions for participation in the procedure, the Contractor may rely on the technical or professional capacities or the financial or economic standing of entities providing resources, regardless of the legal nature of the legal relationships between it and those entities. Contractors relying on the capacities of an entity providing resources shall submit with the tender, in accordance with the rules specified in the Act, the commitment or another means of evidence concerning the entity referred to in Article 118(3) of the Act. The commitment template constitutes Annex No. 7 to the SWZ. 7.5. After the deadline for submission of tenders, the Contractor may not rely on the capacities or standing of entities providing resources if, at the tender submission stage, it did not rely in the relevant respect on the capacities or standing of the entities providing resources. 7.6. The Contracting Authority will assess compliance with the conditions for participation in the procedure on the basis of the declarations and documents indicated in Chapter XV, paragraphs 1 and 5 of the SWZ. The Contracting Authority will sign an agreement for performance of the contract with the selected Contractor no earlier than after expiry of the period specified in Article 515(1)(1) of the Act. 8. If the Contractor whose tender has been selected as the most advantageous evades concluding the public procurement contract, the Contracting Authority may re-examine and evaluate the tenders from among the tenders of the other Contractors remaining in the procedure and select the most advantageous tender, or cancel the procedure. 9. If the tender of Contractors jointly applying for the award of the contract has been selected, before conclusion of the public procurement contract the Contracting Authority may require a copy of the agreement governing the cooperation between those Contractors. The content of the above agreement should indicate in particular: the rules of cooperation, the scope of joint participation and the division of the Contractors’ responsibilities in performing the subject matter of the contract. 10. Before signing the agreement, the selected Contractor shall provide the Contracting Authority with the information necessary for inclusion in the agreement, e.g. the given names and surnames of authorised persons who will represent the Contractor when signing the agreement. 11. The Contracting Authority requires the selected Contractor to conclude a public procurement contract on the terms specified in the draft contractual provisions constituting Annex No. 2 to the SWZ. 1. The public procurement procedure is conducted as an open procedure pursuant to Article 132 of the Act of 11 September 2019 – Public Procurement Law (Journal of Laws of 2026, item 793, as amended) – hereinafter the “Act”. 2. The Contracting Authority advises that, in accordance with Article 139(1) of the Act, it will first examine and evaluate the tenders and then carry out the qualitative selection of the Contractor whose tender received the highest evaluation, with regard to the absence of grounds for exclusion and compliance with the conditions for participation in the procedure. 3. The subject matter of the contract is the supply of server and network equipment together with implementation. 4. The detailed description of the subject matter of the contract (hereinafter: “OPZ”), together with the Draft provisions of the public procurement contract that will be incorporated into the public procurement contract (hereinafter: “Draft contractual provisions”), constitute Annexes No. 1 and 2 to the SWZ. 5. The Contracting Authority does not permit the submission of variant tenders, does not intend to conclude a framework agreement, does not provide for selection of the most advantageous tender using an electronic auction, and does not require submission of a tender in the form of electronic catalogues or the attachment of electronic catalogues to the tender. 6. The Contracting Authority does not provide for the award of contracts referred to in Article 214(1)(7) and (8) of the Act. 7. Whenever, in the SWZ and its annexes, the Contracting Authority refers to standards, technical assessments, technical specifications and technical reference systems, in accordance with Article 101(4) of the Act, the Contracting Authority permits solutions equivalent to those described. Where the procurement documents indicate a brand, trademark, patent or origin that characterises products or services supplied by specific Contractors, such indications should be treated as specifying the desired standard and quality. Pursuant to Article 99(5) of the Pzp Act, the Contracting Authority permits equivalent products or services to be offered, i.e. those guaranteeing parameters and functionalities no worse than those assumed in the procurement documents. If an equivalent solution is offered, the Contractor is required to demonstrate the equivalence of the solutions used together with the tender. 8. Pursuant to Article 462(2) of the Act, the Contracting Authority requires the Contractor to indicate in the tender the parts of the contract that it intends to entrust to subcontractors and to provide the companies (names) of any subcontractors, if already known. 9. The Contracting Authority is not dividing the contract into lots due to its nature, scope and the need to ensure the technical and organisational consistency of the undertaking being carried out. The subject matter of the contract includes the supply of IT Devices together with their implementation, which constitute a functionally and technologically interconnected whole. The individual elements of the contract are closely correlated and require a uniform design and implementation approach. Dividing the contract into lots could result in the need to coordinate the activities of several contractors, which would increase the risk of irregularities in the integration of the devices with the Contracting Authority’s infrastructure, discrepancies in competences and disputes concerning liability for any defects or irregularities in the operation of the systems. In particular, separating the supply of devices from implementation services could lead to difficulties in determining the scope of liability of the individual entities, which would adversely affect the efficiency of contract performance and the Contracting Authority’s operational security. Not dividing the contract also facilitates cost optimisation and shorter performance time. A single contractor responsible for the entire service ensures technological consistency, familiarity with the specifics of the supplied devices and the software installed on them, as well as more efficient provision of implementation services. This makes it possible to reduce the risk of delays and avoid additional costs associated with coordinating multiple entities. Furthermore, the scope of the contract does not restrict competition without justification, as there are a sufficient number of specialised contractors operating on the market that are capable of comprehensively performing the subject matter of the contract. Consequently, dividing the contract into lots would be inadvisable from the technical, organisational and economic perspectives, while performing the contract on a comprehensive basis is the most rational and effective solution. 10. The Contracting Authority does not provide for reimbursement of the costs of participation in the procedure. 11. The Contracting Authority does not require an on-site inspection. 12. In the public procurement procedure, communication between the Contracting Authority and Contractors takes place using the e-Zamówienia Platform, which is available at https://ezamowienia.gov.pl. Use of the e-Zamówienia Platform is free of charge. 13. Details concerning electronic communication with the contractor are set out in Chapter VI of the SWZ. Procedure: open. Review the original TED notice for the complete requirement, lots, amendments and attachments.