Poland – Parts of locomotives or rolling stock – Supply of brand-new resilient suspension components for Metropolis 98B metro cars in the years 2028-2030

Opportunity description

1. The subject matter of the Contract is the supply of brand-new resilient suspension components for Metropolis 98B metro cars in the years 2028-2030 (hereinafter also referred to as the “parts”). 2. The scope of the subject matter of the Contract comprises the supply of parts divided into 3 tasks. The names and quantities of parts for the individual tasks are specified in the “List of parts ordered,” constituting Annex No. 1 to the Technical Specification (hereinafter: “ST”), which constitutes Annex No. 1 to the SWZ and is an integral part thereof. 3. The Contracting Authority requires the subject matter of the Contract to be performed in batches, according to the delivery schedule and in the quantities specified in Annex No. 1 to the ST. A maximum of two partial deliveries is permitted within a single batch. 4. The delivered subject matter of the Contract must be brand-new and unused (brand-new and unused means originally packaged spare parts bearing no signs of use). 5. The Contractor shall provide a 36-month warranty for the delivered parts under the conditions specified in the model contract. For a period equal to the warranty period provided by the Contractor, the subject matter of the Contract shall be covered by the statutory warranty for defects. 6. The subject matter of the Contract shall be performed in accordance with the procurement documentation, i.e.: this SWZ and its annexes, in particular the ST and the model contract (Annex No. 2 to the SWZ). 7. The Contracting Authority is unable to describe the subject matter of the Contract in the manner referred to in Article 99(4) of the Pzp Act, i.e. without indicating trademarks; therefore, the resilient suspension components listed in Annex No. 1 to the ST have been described using the catalogue numbers of the parts manufacturer / the manufacturer of the metro vehicle in which the part was installed. The use of the manufacturer’s catalogue numbers is justified by the specific nature of the subject matter of the Contract. Taking the above circumstances into account, pursuant to Article 99(5) of the Pzp Act, the Contracting Authority permits the submission of a tender for products equivalent to those indicated by the Contracting Authority. Where equivalent parts are offered: 1) they must have the same parameters as the original parts, while meeting the functional requirements of the original parts and being compatible with the other vehicle components, 2) the use of equivalent parts must not result in a high risk arising from the change, which means that changes resulting from the use of equivalent parts must be reversible and, in the event of a failure, must have minor consequences, 3) the Contracting Authority requires the manufacturer of equivalent parts to have an implemented Quality Management System within its enterprise, 4) the Contractor shall be responsible for the risk associated with introducing them into service and for defects in the equivalent parts offered. A Contractor offering the supply of equivalent parts shall: - declare in the tender form that it offers and will supply equivalent parts, - indicate in the tender form the items from Annex No. 1 to the ST for which it offers equivalent parts, - include in the tender form the details of the equivalent parts offered, i.e. the names of the equivalent parts, the manufacturers of the equivalent parts, and the catalogue numbers/designations of the equivalent parts, whereby the Contractor is obliged to describe the equivalent parts offered in the tender in a manner enabling the Contracting Authority to determine unambiguously which equivalent parts the Contractor is offering under a given item of the tender form, - submit with the tender the relevant evidence, i.e.: a) a copy of the certificate confirming implementation of the Quality Management System, issued by an accreditation body, for the manufacturer of the equivalent parts offered – in accordance with point 2, subpoint 2.3(b) of the ST; b) a copy of the assessment of the significance of the change (performed independently and at its own expense) concerning the equivalent parts offered. The result of such an assessment must classify it as a non-significant change unrelated to safety. On the basis of the assessment of the significance of the change, the Contractor shall submit a declaration (in accordance with Annex No. 4 to the ST) confirming the following equivalence criteria: the change is reversible and the consequences of failure are minor – in accordance with point 2, subpoint 2.3(a) and (c) of the ST; c) a copy of a declaration issued by the vehicle manufacturer or by a body notified and authorised by UTK stating that these parts may be used in vehicles operated by Metro Warszawskie Sp. z o.o. for which “Certificate of authorisation for placing a railway vehicle type in service” No. T/2001/0137 was issued by the Chief Railway Inspector pursuant to the Railway Transport Act of 28 March 2003, and that they are interchangeable with the originals having the same parameters and requirements – in accordance with point 2, subpoint 2.3(d) of the ST; d) a copy of the complete technical and operating documentation, together with the WTWiO. Upon conclusion of the contract, the Contracting Authority shall acquire the right to use the above-mentioned documentation. The documentation should contain: manufacturer’s numbers, their parameters, and recycling rules – in accordance with point 2, subpoint 2.3(e) of the ST; e) the Contractor introducing the change is obliged to analyse it and classify it into one of six categories in accordance with Commission Implementing Regulation (EU) No 402/2013 and, if necessary, through an assessment body, assess the correct application of the risk management process and prepare an appropriate report. The assessment body must meet the criteria specified in Annex II to the above-mentioned Regulation 402/2013 – in accordance with point 2, subpoint 2.3(f) of the ST; f) complete documentation (a copy) confirming that the process of assessing the significance of the change has been carried out, in order to demonstrate that the products offered by it meet the requirements specified by the Contracting Authority – in accordance with point 2, subpoint 2.3(g) of the ST. If the Contractor fails to submit the relevant evidence or if the relevant evidence submitted by it is incomplete, the Contracting Authority, acting pursuant to Article 107(2) of the Pzp Act, shall request its submission or supplementation within a specified time limit. 1. The subject matter of the Contract is the supply of brand-new resilient suspension components for Metropolis 98B metro cars in the years 2028-2030 (hereinafter also referred to as the “parts”). 2. The scope of the subject matter of the Contract comprises the supply of parts divided into 3 tasks. The names and quantities of parts for the individual tasks are specified in the “List of parts ordered,” constituting Annex No. 1 to the Technical Specification (hereinafter: “ST”), which constitutes Annex No. 1 to the SWZ and is an integral part thereof. 3. The Contracting Authority requires the subject matter of the Contract to be performed in batches, according to the delivery schedule and in the quantities specified in Annex No. 1 to the ST. A maximum of two partial deliveries is permitted within a single batch. 4. The delivered subject matter of the Contract must be brand-new and unused (brand-new and unused means originally packaged spare parts bearing no signs of use). 5. The Contractor shall provide a 36-month warranty for the delivered parts under the conditions specified in the model contract. For a period equal to the warranty period provided by the Contractor, the subject matter of the Contract shall be covered by the statutory warranty for defects. 6. The subject matter of the Contract shall be performed in accordance with the procurement documentation, i.e.: this SWZ and its annexes, in particular the ST and the model contract (Annex No. 2 to the SWZ). 7. The Contracting Authority is unable to describe the subject matter of the Contract in the manner referred to in Article 99(4) of the Pzp Act, i.e. without indicating trademarks; therefore, the resilient suspension components listed in Annex No. 1 to the ST have been described using the catalogue numbers of the parts manufacturer / the manufacturer of the metro vehicle in which the part was installed. The use of the manufacturer’s catalogue numbers is justified by the specific nature of the subject matter of the Contract. Taking the above circumstances into account, pursuant to Article 99(5) of the Pzp Act, the Contracting Authority permits the submission of a tender for products equivalent to those indicated by the Contracting Authority. Where equivalent parts are offered: 1) they must have the same parameters as the original parts, while meeting the functional requirements of the original parts and being compatible with the other vehicle components, 2) the use of equivalent parts must not result in a high risk arising from the change, which means that changes resulting from the use of equivalent parts must be reversible and, in the event of a failure, must have minor consequences, 3) the Contracting Authority requires the manufacturer of equivalent parts to have an implemented Quality Management System within its enterprise, 4) the Contractor shall be responsible for the risk associated with introducing them into service and for defects in the equivalent parts offered. A Contractor offering the supply of equivalent parts shall: - declare in the tender form that it offers and will supply equivalent parts, - indicate in the tender form the items from Annex No. 1 to the ST for which it offers equivalent parts, - include in the tender form the details of the equivalent parts offered, i.e. the names of the equivalent parts, the manufacturers of the equivalent parts, and the catalogue numbers/designations of the equivalent parts, whereby the Contractor is obliged to describe the equivalent parts offered in the tender in a manner enabling the Contracting Authority to determine unambiguously which equivalent parts the Contractor is offering under a given item of the tender form, - submit with the tender the relevant evidence referred to in point 12 of the SWZ, i.e.: a) a copy of the certificate confirming implementation of the Quality Management System, issued by an accreditation body, for the manufacturer of the equivalent parts offered – in accordance with point 2, subpoint 2.3(b) of the ST; b) a copy of the assessment of the significance of the change (performed independently and at its own expense) concerning the equivalent parts offered. The result of such an assessment must classify it as a non-significant change unrelated to safety. On the basis of the assessment of the significance of the change, the Contractor shall submit a declaration (in accordance with Annex No. 4 to the ST) confirming the following equivalence criteria: the change is reversible and the consequences of failure are minor – in accordance with point 2, subpoint 2.3(a) and (c) of the ST; c) a copy of a declaration issued by the vehicle manufacturer or by a body notified and authorised by UTK stating that these parts may be used in vehicles operated by Metro Warszawskie Sp. z o.o. for which “Certificate of authorisation for placing a railway vehicle type in service” No. T/2001/0137 was issued by the Chief Railway Inspector pursuant to the Railway Transport Act of 28 March 2003, and that they are interchangeable with the originals having the same parameters and requirements – in accordance with point 2, subpoint 2.3(d) of the ST; d) a copy of the complete technical and operating documentation, together with the WTWiO. Upon conclusion of the contract, the Contracting Authority shall acquire the right to use the above-mentioned documentation. The documentation should contain: manufacturer’s numbers, their parameters, and recycling rules – in accordance with point 2, subpoint 2.3(e) of the ST; e) the Contractor introducing the change is obliged to analyse it and classify it into one of six categories in accordance with Commission Implementing Regulation (EU) No 402/2013 and, if necessary, through an assessment body, assess the correct application of the risk management process and prepare an appropriate report. The assessment body must meet the criteria specified in Annex II to the above-mentioned Regulation 402/2013 – in accordance with point 2, subpoint 2.3(f) of the ST; f) complete documentation (a copy) confirming that the process of assessing the significance of the change has been carried out, in order to demonstrate that the products offered by it meet the requirements specified by the Contracting Authority – in accordance with point 2, subpoint 2.3(g) of the ST. If the Contractor fails to submit the relevant evidence referred to in point 12.1, subpoints 1)–6), or if the relevant evidence submitted by it is incomplete, the Contracting Authority, acting pursuant to Article 107(2) of the Pzp Act, shall request its submission or supplementation within a specified time limit. Procedure: open. Review the original TED notice for the complete requirement, lots, amendments and attachments.