Poland – Repair and maintenance services of medical equipment – Inspections and post-warranty servicing of medical devices

Opportunity description

1. The subject matter of the contract is the inspection and post-warranty servicing of medical devices in accordance with Appendix No. 2 to the SWZ – Price Offer. 2. The subject matter of the contract has been divided into 6 packages: Package No. 1 – Service inspection of X-ray equipment Package No. 2 – Service inspection of the patient monitoring station and general anaesthesia machines Package No. 3 – Service inspection of ventilators Package No. 4 – Post-warranty servicing of the X-ray Densitometer Package No. 5 – Service inspection of infusion pumps Package No. 6 – Post-warranty servicing of the ultrasound bronchoscope 3. Requirements concerning post-warranty servicing 1) Post-warranty servicing includes: a) service inspections in accordance with the manufacturer’s requirements, b) repair and replacement (within the tender price) of parts with brand-new parts, except where the failure is caused by improper operation of the medical equipment, c) all repairs, inspections and maintenance, together with the spare parts and materials required to perform them, d) upgrading the software, including configuring the system where necessary, in consultation with the Contracting Authority. 2) The Contractor shall submit an inspection schedule (i.e. the months in which inspections will be performed) to the Contracting Authority for approval within 14 days from the date of conclusion of the contract. 3) Specific agreed inspection dates shall be communicated in writing by electronic mail. 4) The Contractor shall be obliged to commence the inspection in accordance with the schedule. 5) The Contractor shall be obliged to dispose of removed components in accordance with the applicable regulations. 6) The Contractor shall be obliged to guarantee the availability of parts for a period of 24 months from the date of conclusion of the contract. 7) The Contractor shall be obliged to perform the subject matter of the contract at the Contracting Authority’s premises. 8) If it is necessary to perform an inspection/repair away from the Contracting Authority’s premises, the Contractor shall be obliged to transport the equipment to its premises at its own cost and risk. The equipment shall be transported from the inspection/repair location to the Contracting Authority’s premises through the efforts and at the cost and risk of the Contractor. 9) After performing the inspection/repair, the Contractor shall be obliged to issue a paper document approving the equipment for continued operation and make the required entries in the technical documentation of the medical equipment. 10) Service response – commencement of repair activities within 24 hours of reporting a failure (applies to working days) 4. Inspection requirements 1) The Contractor undertakes to perform the inspection: a) in accordance with the applicable regulations, b) in accordance with the requirements of the medical equipment manufacturer, c) in an operational facility, in a manner that enables it to function and does not cause disruption or excessive inconvenience. 2) The Contractor shall submit an inspection schedule (i.e. the months in which inspections will be performed) to the Contracting Authority for approval within 14 days from the date of conclusion of the contract. 3) If the need to repair/replace parts is identified, the Contractor shall ensure that this is performed within 14 days on the basis of a separately issued offer 4) The Contractor shall be obliged to perform the subject matter of the contract at the Contracting Authority’s premises. 5) If it is necessary to perform an inspection away from the Contracting Authority’s premises, the Contractor shall be obliged to transport the equipment to its premises at its own cost and risk. The equipment shall be transported from the inspection location to the Contracting Authority’s premises through the efforts and at the cost and risk of the Contractor. 6) After performing the inspection, the Contractor shall be obliged to issue a paper document approving the equipment for continued operation and make the required entries in the technical documentation of the medical equipment. 5. The Contracting Authority permits the submission of equivalent tenders with parameters no worse than or better than those specified by the Contracting Authority if the description of the subject matter of the contract could indicate that the subject matter of the contract has been defined by reference to a trademark, patent or origin. By equivalent solutions, the Contracting Authority means solutions that at least meet the requirements specified in the procurement specifications and have technical, quality and functional parameters no worse than those specified in the description of the subject matter of the contract. A Contractor offering solutions equivalent to those described by the Contracting Authority is obliged to attach to the tender a list of all equivalent solutions offered and demonstrate their equivalence to the solutions described in the tender documentation, indicating the name and item of the description of the subject matter of the contract to which this applies. The description of the equivalent solutions offered should be sufficiently detailed to enable the Contracting Authority to evaluate the tender and determine whether the solution offered is equivalent. Wherever the documentation indicates the origin (brand, trademark, manufacturer, supplier) of materials or equipment, or the standards, approvals, specifications and systems referred to in Articles 99–101 of the Act, the Contracting Authority permits equivalence. Where the description of the subject matter of the contract contains references to standards, technical assessments, technical specifications and technical reference systems referred to in Article 101(1)(2) and (3) of the Public Procurement Law, the Contracting Authority permits solutions equivalent in terms of the methodology of conduct, scope, functionality, applicability, storage, operation and other characteristics described in the standards. In view of the above, the Contracting Authority indicates that, wherever the description of the subject matter of the contract refers to specific standards, solutions equivalent to those described are permitted, and at each such point the Contracting Authority introduces the wording “or equivalent” (legal basis: Article 42(3) of Directive 2014/24/EU). 6. The remaining terms and conditions of the contract are set out in Appendix No. 6 to the procurement specifications (“Draft contractual provisions”). 7. The Contracting Authority does not permit the submission of variant tenders Service inspection of X-ray equipment Service inspection of the patient monitoring station and general anaesthesia machines Service inspection of ventilators Post-warranty servicing of the X-ray Densitometer Service inspection of infusion pumps Post-warranty servicing of the ultrasound bronchoscope Procedure: open. Review the original TED notice for the complete requirement, lots, amendments and attachments.