Romania – Archiving services – Document selection and destruction services

Opportunity description

The subject of this procurement is the acquisition of specialized services for the selection and destruction of documents from the archive of the General Directorate of Local Taxes and Fees Sector 3, for an estimated volume of 5,000 linear meters of documents created during the period 2002-2020. The services that are the subject of the procurement include, without being limited to, the following activities: - analysis of the archival holdings held by the contracting authority and identification of documents whose retention period has expired, based on the approved archival retention schedule; - the actual selection of documents and preparation of inventories and selection reports, in accordance with the provisions of Law No. 16/1996; - preparation and submission of the complete documentation to the County Directorate/Bucharest Municipality Directorate of the National Archives, in order to obtain confirmation of the selection; - provision of the necessary support in dealings with the National Archives throughout the approval process; - collection, handling, and secure transport of documents confirmed for disposal; - secure destruction (by shredding and/or incineration, as applicable) of the confirmed documents, in compliance with confidentiality requirements and the DIN 66399 standard regarding the destruction of data media (protection class 2, security level P4); - issuance of the destruction report/certificate for each batch processed. The final result of the contract will consist of freeing the storage spaces occupied by documents whose retention period has expired, the existence of complete selection documentation compliant with the requirements of the National Archives, as well as the secure, traceable, and confirmed destruction of the respective documents. The subject of this procurement is the acquisition of specialized services for the selection and destruction of documents from the archive of the General Directorate of Local Taxes and Fees Sector 3, for an estimated volume of 5,000 linear meters of documents created during the period 2002-2020. The services that are the subject of the procurement include, without being limited to, the following activities: - analysis of the archival holdings held by the contracting authority and identification of documents whose retention period has expired, based on the approved archival retention schedule; - the actual selection of documents and preparation of inventories and selection reports, in accordance with the provisions of Law No. 16/1996; - preparation and submission of the complete documentation to the County Directorate/Bucharest Municipality Directorate of the National Archives, in order to obtain confirmation of the selection; - provision of the necessary support in dealings with the National Archives throughout the approval process; - collection, handling, and secure transport of documents confirmed for disposal; - secure destruction (by shredding and/or incineration, as applicable) of the confirmed documents, in compliance with confidentiality requirements and the DIN 66399 standard regarding the destruction of data media (protection class 2, security level P4); - issuance of the destruction report/certificate for each batch processed. The final result of the contract will consist of freeing the storage spaces occupied by documents whose retention period has expired, the existence of complete selection documentation compliant with the requirements of the National Archives, as well as the secure, traceable, and confirmed destruction of the respective documents. Estimated minimum framework agreement quantity (linear meters): 2,000 Estimated maximum framework agreement quantity (linear meters): 5,000 Procedure: open. Estimated value: 1,750,000 RON. Review the original TED notice for the complete requirement, lots, amendments and attachments.