Romania – Dairy products – Framework agreement for the supply and distribution of fruit, milk, dairy products and bakery products for preschool children in state kindergartens with a normal 4-hour program and for pupils in state primary and lower secondary education, as well as for preschool children and pupils included in special education in Prahova County, in the 2026-2027, 2027-2028 and 2028-2029 school years.

Opportunity description

Subject of the framework agreement: Supply and distribution of fruit, milk, dairy products and bakery products for preschool children in state kindergartens with a normal 4-hour program and for pupils in state primary and lower secondary education, as well as for preschool children and pupils included in special education in Prahova County, in the 2026-2027, 2027-2028 and 2028-2029 school years, under Romania's School Program, for 102 UATs. The contracting authority established that the procurement would be awarded in 3 lots divided according to the type of food products to be supplied, as follows: - Lot no.1 – “Bakery products” Main CPV code: 15811000-6 Bakery products (Rev.2). Secondary CPV code:60000000-8 Transport services (except waste transport) (Rev.2). - Lot no.2 – “Milk and dairy products”. Main CPV code: 15500000-3 Dairy products (Rev.2). Secondary CPV code:60000000-8 Transport services (except waste transport) (Rev.2). - Lot no.3 – “Fruit - Apples”. Main CPV code: 03222321-9 Apples (Rev.2). Secondary CPV code:60000000-8 Transport services (except waste transport) (Rev.2). Tenders may be submitted for one or more lots. For this award procedure, the contracting authority established the organization of a final electronic auction stage. At the final electronic auction stage, the contracting authority will invite the tenderers who submitted admissible tenders. The invitation will be sent electronically, simultaneously to all the respective tenderers, and will specify the date and starting time of the electronic auction. The invitation to participate and notifications of the start of the electronic auction will be generated and sent automatically by SEAP to the electronic mail address (e-mail) registered in the system as the contact address and will be available in the “System notifications” section. The electronic auction will take place in: 1 (one) round. The duration of the electronic auction round will be: 1 (one) working day. The element that will be subject to the repetitive bidding process in the electronic auction will be the total price of each lot (excluding VAT), corresponding to the maximum quantities of products under the framework agreement. The contracting authority will not begin the electronic auction earlier than 2 working days after the date on which the invitations are sent. A framework agreement will be concluded with a maximum of 2 economic operators for each individual lot, without reopening competition among the signatories to the framework agreement, for the award of subsequent contracts. On the basis of the framework agreement, 1 (one) subsequent contract will be awarded for each school year. The notification concerning the request to conclude a subsequent contract will be sent to the tenderer (Promising Supplier) ranked first in the ranking resulting after completion of the electronic auction and verification of the supporting documents relating to proof of the preliminary information presented in the DUAE. The total estimated value of the procurement excluding VAT is between a minimum of 71.578.503,36 lei and a maximum of 73.422.320,40 lei. Note: In accordance with Article 160 of Law 98/2016, any interested economic operator has the right to request clarifications/additional information regarding the procurement documentation up to the 22nd day before the deadline for submission of tenders. The contracting authority will respond clearly and completely to all requests for clarifications/additional information on the 12th day before the deadline for submission of tenders, by publishing the consolidated response in the “List of clarifications, notifications and decisions” Section related to the contract notice, provided that the request for clarifications was sent in due time. The contracting authority will not respond to requests for clarifications sent after the established deadline. Subject of the framework agreement: Supply and distribution of bakery products for preschool children in state kindergartens with a normal 4-hour program and for pupils in state primary and lower secondary education, as well as for preschool children and pupils included in special education in Prahova County, in the 2026-2027, 2027-2028 and 2028-2029 school years, under Romania's School Program, for 102 UATs. Bakery products are provided free of charge to preschool children in state kindergartens with a normal 4-hour program, pupils in state primary and lower secondary education, as well as preschool children and pupils included in special education in Prahova County, within the daily value/preschool child/pupil limit. The bakery products accepted by the contracting authority according to the specifications are bread rolls and packaged dry biscuits. The daily value limit of the distributed products is: -0,76 lei for the portion of bakery products (bread roll/dry biscuits, as applicable), including VAT, respectively 0,68 lei excluding VAT. The daily value limit includes the full purchase price of the products, including value added tax and their transport, distribution and storage costs, as applicable. -Main CPV code according to the CPV code nomenclature on the SEAP platform, “Procedure classification-CPV” Section: 15811000-6 Bakery products (Rev.2). -Secondary CPV code according to the CPV code nomenclature on the SEAP platform, “Procedure classification-CPV” Section: 60000000-8 Transport services (except waste transport) (Rev.2). A framework agreement will be concluded with a maximum of 2 economic operators for each individual lot, without reopening competition among the signatories to the framework agreement, for the award of subsequent contracts. Estimated timetable (frequency and value of contracts to be awarded): On the basis of the framework agreement, 1 (one) subsequent contract will be awarded for each school year. The notification concerning the request to conclude a subsequent contract will be sent to the tenderer (Promising Supplier) ranked first in the ranking resulting after completion of the electronic auction and verification of the supporting documents relating to proof of the preliminary information presented in the DUAE. Estimates of the minimum and maximum quantities that could be requested over the entire duration of the framework agreement: -Minimum quantity of bread rolls and dry biscuits = 11.338.920 + 11.888.100 + 12.068.100 = 35.295.120 pieces; -Maximum quantity of bread rolls and dry biscuits =11.888.100 + 12.068.100 + 12.248.100 =36.204.300 pieces. Estimated value excluding VAT of the framework agreement: -Minimum value = 24.000.681,60 lei; -Maximum value = 24.618.924,00 lei. The estimated value excluding VAT of the framework agreement is between a minimum of 24.000.681,60 lei and a maximum of 24.618.924,00 lei. Estimates of the minimum and maximum quantities that could be the subject of a single subsequent contract among those to be awarded during the framework agreement: -Minimum quantity of bread rolls and dry biscuits = 11.338.920 pieces; -Maximum quantity of bread rolls and dry biscuits = 12.248.100 pieces. The estimated value of the largest subsequent contract anticipated to be awarded during the framework agreement is 8.328.708,00 lei excluding VAT. Note: 1.The dates proposed in the estimated timetable represent the contracting authority's intention, not a firm commitment by the contracting authority regarding the award of subsequent contracts, based on the working assumption that no unforeseeable events/circumstances that could not have been taken into account when the award procedure was initiated will arise, and that the necessary financial resources will also be provided. 2.The conclusion and performance of the subsequent contracts relating to this framework agreement are essentially conditional upon the existence and continuation of Romania's School Program, the existence of the applicable regulatory framework, and the effective allocation of the funds necessary to finance it from the state budget, through amounts broken down from value added tax or through any other legal financing mechanism established by the competent authorities. Subject of the framework agreement: Supply and distribution of milk and dairy products for preschool children in state kindergartens with a normal 4-hour program and for pupils in state primary and lower secondary education, as well as for preschool children and pupils included in special education in Prahova County, in the 2026-2027, 2027-2028 and 2028-2029 school years, under Romania's School Program, for 102 UATs. Milk and dairy products are provided free of charge to preschool children in state kindergartens with a normal 4-hour program, pupils in state primary and lower secondary education, as well as preschool children and pupils included in special education in Prahova County, within the daily value/preschool child/pupil limit. The milk and dairy products accepted by the contracting authority according to the specifications are UHT milk and yogurt. The daily value limit of the distributed products is: - 1,18 lei for the portion of UHT milk and yogurt including VAT, respectively 1,06 lei excluding VAT. Main CPV code according to the CPV code nomenclature on the SEAP platform, “Procedure classification-CPV” Section: 15500000-3 Dairy products (Rev.2) Secondary CPV code according to the CPV code nomenclature on the SEAP platform, “Procedure classification-CPV” Section: 60000000-8 Transport services (except waste transport) (Rev.2). A framework agreement will be concluded with a maximum of 2 economic operators, namely with the tenderers ranked in the first two places in the ranking resulting after completion of the electronic auction and verification of the supporting documents relating to proof of the preliminary information presented in the DUAE, without reopening competition among the signatories to the framework agreement for the award of subsequent contracts. Estimated timetable (frequency and value of contracts to be awarded): On the basis of the framework agreement, 1(one) subsequent contract will be awarded for each school year. The notification concerning the request to conclude a subsequent contract will be sent to the tenderer (Promising Supplier) ranked first in the ranking resulting after completion of the electronic auction and verification of the supporting documents relating to proof of the preliminary information presented in the DUAE. Estimates of the minimum and maximum quantities that could be requested over the entire duration of the framework agreement: -Minimum quantity of UHT milk and yogurt = 11.338.920 + 11.888.100 + 12.068.100=35.295.120 pieces; -Maximum quantity of UHT milk and yogurt =11.888.100 + 12.068.100 + 12.248.100 =36.204.300 pieces. Estimated value excluding VAT of the framework agreement: -Minimum value = 37.412.827,20 lei; -Maximum value = 38.376.558,00 lei. The estimated value excluding VAT of the framework agreement is between a minimum of 37.412.827,20 lei and a maximum of 38.376.558,00lei. Estimates of the minimum and maximum quantities that could be the subject of a single subsequent contract among those to be awarded during the framework agreement: -Minimum quantity of UHT milk and yogurt = 11.338.920 pieces; -Maximum quantity of UHT milk and yogurt = 12.248.100 pieces. The estimated value of the largest subsequent contract anticipated to be awarded during the framework agreement is 12.982.986,00 lei excluding VAT. Note: 1.The dates proposed in the estimated timetable represent the contracting authority's intention, not a firm commitment by the contracting authority regarding the award of subsequent contracts, based on the working assumption that no unforeseeable events/circumstances that could not have been taken into account when the award procedure was initiated will arise, and that the necessary financial resources will also be provided. 2.The conclusion and performance of the subsequent contracts relating to this framework agreement are essentially conditional upon the existence and continuation of Romania's School Program, the existence of the applicable regulatory framework, and the effective allocation of the funds necessary to finance it from the state budget, through amounts broken down from value added tax or through any other legal financing mechanism established by the competent authorities. Subject of the framework agreement: Supply and distribution of fruit-apples for preschool children in state kindergartens with a normal 4-hour program and for pupils in state primary and lower secondary education, as well as for preschool children and pupils included in special education in Prahova County, in the 2026-2027, 2027-2028 and 2028-2029 school years, under Romania's School Program, for 102 UATs. Milk and dairy products are provided free of charge to preschool children in state kindergartens with a normal 4-hour program, pupils in state primary and lower secondary education, as well as preschool children and pupils included in special education in Prahova County, within the daily value/preschool child/pupil limit. The fruit accepted by the contracting authority according to the specifications is apples. The daily value limit of the distributed products is: - 0,80 lei for the portion of fruit -apples including VAT, respectively 0,72 lei excluding VAT. A framework agreement will be concluded with a maximum of 2 economic operators, namely with the tenderers ranked in the first two places in the ranking resulting after completion of the electronic auction and verification of the supporting documents relating to proof of the preliminary information presented in the DUAE, without reopening competition among the signatories to the framework agreement for the award of subsequent contracts. Estimated timetable (frequency and value of contracts to be awarded): On the basis of the framework agreement, 1 (one) subsequent contract will be awarded for each school year. The notification concerning the request to conclude a subsequent contract will be sent to the tenderer (Promising Supplier) ranked first in the ranking resulting after completion of the electronic auction and verification of the supporting documents relating to proof of the preliminary information presented in the DUAE. Estimates of the minimum and maximum quantities that could be requested over the entire duration of the framework agreement: -Minimum quantity of fruit-apples = 4.535.568 + 4.755.240 + 4.827.240 =14.118.048 pieces; -Maximum quantity of fruit-apples =4.755.240 + 4.827.240 + 4.899.240 = 14.481.720 pieces. Estimated value excluding VAT of the framework agreement: -Minimum value = 10.164.994,56 lei; -Maximum value = 10.426.838,40 lei. The estimated value excluding VAT of the framework agreement is between a minimum of 10.164.994,56 lei and a maximum of 10.426.838,40 lei. Estimates of the minimum and maximum quantities that could be the subject of a single subsequent contract among those to be awarded during the framework agreement: -Minimum quantity of fruit-apples = 4.535.568 pieces; -Maximum quantity of fruit-apples = 4.899.240 pieces. The estimated value of the largest subsequent contract anticipated to be awarded during the framework agreement is 3.527.452,80 lei excluding VAT. Note: 1.The dates proposed in the estimated timetable represent the contracting authority's intention, not a firm commitment by the contracting authority regarding the award of subsequent contracts, based on the working assumption that no unforeseeable events/circumstances that could not have been taken into account when the award procedure was initiated will arise, and that the necessary financial resources will also be provided. 2.The conclusion and performance of the subsequent contracts relating to this framework agreement are essentially conditional upon the existence and continuation of Romania's School Program, the existence of the applicable regulatory framework, and the effective allocation of the funds necessary to finance it from the state budget, through amounts broken down from value added tax or through any other legal financing mechanism established by the competent authorities. Procedure: open. Estimated value: 73,422,320.4 RON. Review the original TED notice for the complete requirement, lots, amendments and attachments.